Since ancient times, meetings, whether small or large, have required tools that not only reinforce the message, but also enrich the experience of the attendees. The first advance in this regard was the megaphone, invented in 1878 by Thomas Alva Edison, although its reach was limited for large audiences.
It was in 1898 that Oliver Joseph Lodge, a British physicist and writer, revolutionised this field with the creation of the first moving coil loudspeaker, a technology that remains fundamental in mass events today. Since then, the field of meetings and conferences has constantly evolved, incorporating innovative technologies that allow messages to be conveyed more clearly and better capture the audience’s attention.
In this article, thanks to the experience of Edgar Vásquez Audiovisual Solutions for Events, experts in screens for events in Barcelona, we will explain everything you need to know about renting professional audiovisual equipment and the main benefits of integrating screens into your meetings and conferences.
What is professional screen rental?
Professional screen rental is a service designed primarily for companies that need to use one or more screens for a short and specific period. This concept arises to satisfy the need to display high-impact content intended to promote products or services, without incurring the large investment that acquiring their own equipment entails.
According to Edgar Vásquez, an audiovisual equipment specialist, this service is especially useful for events lasting between two and seven days, particularly when users lack the technical knowledge required to install and configure the equipment. However, if prolonged or recurring use is required throughout the year, it may be more convenient to consider purchasing the equipment.
Types of professional screens for events
In the early days, the most common screens at events were projection screens, used in conjunction with a projector. However, this format has become practically obsolete today due to technological evolution. The arrival of LED screens has revolutionised the market, offering significant advantages in terms of brightness, contrast and durability, making them the preferred choice for modern events.
Below we will discuss the types of professional screens for events most commonly used today:
Signaling screens
Digital signage displays, also known as “Digital Signage”, are widely used in large-scale events such as trade fairs and conferences, including IFEMA in Madrid or the Mobile World Congress in Barcelona.
These screens stand out for their built-in multimedia player that allows you to play videos in a loop without the need for additional equipment. In addition, they are designed to operate continuously 24 hours a day and have more resistant casings, making them an ideal option for those looking for quality and efficiency at a reasonable cost.
On the other hand, Edgar Vásquez Servicios Audiovisuales, a leading company in TV rental in Barcelona , points out that this service is also perfect for small businesses and more modest events. SMEs can choose to rent televisions between 40 and 85 inches, mostly high-end smart TVs from well-known brands such as Samsung.
Edgar Vásquez shares with us that many companies tend to opt for 55 Inch TV rental , as this size is ideal for smaller meetings and conferences. Its popularity lies in offering an excellent combination of quality and price, making it the most practical and cost-effective option for this type of event.
These screens come with supports that make them easy to set up and improve the presentation at any event. However, unlike signage screens, they tend to have lower luminosity and the glass is not anti-reflective, which can affect their performance in brightly lit environments.
Giant LED Screens
The Giant LED screens for events have become an increasingly sought-after service in the audiovisual sector. Just a few decades ago, these screens were exclusive to large shows or concerts, but today they have become popular in all types of events, thanks to their versatility and ability to capture the public’s attention.
This service always includes the assistance of technicians specialised in the assembly and configuration of giant LED screens. These are made up of modular panels, usually 0.50 m x 0.50 m, which are assembled to create screens of customisable sizes, the most common formats being 3 m x 2 m and 5 m x 3 m.
However, the main challenge with this type of screen is its cost, which can be high. For this reason, it is not usually the most suitable option for small companies or events with limited budgets, as it involves hiring highly qualified technical personnel for several hours, as well as covering the costs of transporting and assembling large equipment, structures and supports.
Vertical LED Totem
Vertical LED totems are presented as an ideal solution between giant LED screens and television screens. They combine the brightness, contrast and durability characteristic of a large LED screen, but in a more compact and accessible format, similar to that of a vertical television. Their main advantage is their ability to stand out visually, making them an eye-catching and effective option for events.
One of its great advantages is the simplicity of its configuration. All you need is the content in vertical format and in high quality. Once loaded, the totem can play the video in loop mode, continuously showing the products or services you want to promote, easily and without technical complications.
Advantages of renting professional screens
Renting professional screens has become a strategic solution for companies and event organizers looking to maximize visual impact without incurring high investment costs.
Edgar Vásquez highlights how this alternative not only allows access to cutting-edge technology, but also to specialized technical support that guarantees the impeccable development of the event.
Savings in costs and resources
Opting to rent instead of buy eliminates the need for a significant investment in equipment that may not be used frequently. Plus, it includes access to state-of-the-art technology without worrying about maintenance or equipment obsolescence.
Versatility and customization
When renting screens, you can choose the type and size that best suits your event, from giant LED screens to vertical totems or televisions. This allows you to adapt the audiovisual solution to the specific needs of each occasion, guaranteeing optimal visual impact.
Professional technical support
Audio-visual equipment rental services usually include the support of expert technicians who are responsible for the installation, configuration and operation of the equipment. This ensures that everything works correctly and allows you to focus on the success of your event without logistical concerns.
How to hire professional screens?
Hiring professional screens for your event can seem like a complicated process, but with the right guidance, it’s easier than you might imagine. Choosing a reliable provider that offers quality equipment, personalized services, and efficient technical support is key. Below are the essential steps to ensure a successful rental experience.
Identify your needs
Clearly define the type of event, the size of the space, and the purpose of the display (promotion, entertainment, signage, etc.). This will help you select the right display and determine if you need additional technical support.
Consult with specialized suppliers
Contact recognized rental companies and ask for advice. Suppliers will guide you through the available options, taking into account your technical requirements and budget. It is important to compare prices and services to ensure you choose the best option.
Ensure installation and technical support
Once you have selected the service, confirm that it includes the assembly, configuration and testing of the equipment. This will ensure that the screen is ready and working correctly before the event, allowing you to focus on other aspects of the organisation.
Where can you hire screens for events?
As Edgar Vásquez rightly points out: “There are many events, but few manage to stand out.” The same thing happens when choosing an audiovisual equipment company: there are many options, but not all of them are really reliable.
Nowadays, it is enough to search online for “screen rental in Barcelona” to get numerous results. However, being in the top spots does not guarantee that a company is the best, only that they know how to position themselves.
Aspects such as experience, technical knowledge, dedication and excellent customer service are qualities that cannot be found in any other supplier. Therefore, if you are looking for quality and professionalism, contact Edgar Vásquez Servicios Audiovisuales for the rental of professional screens that will make your event really stand out.
